O&M Field Office Manager (EU Nationals (Europeans that speaks English))

Responsibilities

• Support company field operations by maintaining office systems and supervising staff (office and field) daily operations.
• Maintains office services by organizing daily activities, procedures, preparing payroll, candidates interviews, HR procedures, controlling correspondences, filling systems, reviewing and approving supply requisitions in accordance to company budget.
• Coordinate with IT technical on all office equipment issues.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Responsible for creating PowerPoint slides and making presentations.
• Ensure compliance with local laws and liaison with company local law firm.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement in accordance to company budget.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Provide staff adequate coaching and guidance to achieve and improve team performance by planning, monitoring, and appraising job results. Also disciplining employees as necessary.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Attentive to details and problem solving skills.
• Contributes to team effort by accomplishing related results as needed.
• Perform other duties that may be assigned by the Plant Manager.

Qualifications

• Proven office management and administrative experience.
• Knowledge of office management responsibilities, systems and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• English and German proficiency (reading, writing and speaking).
• Supply management.
• Understand and comply budget limits.
• Proficient in Microsoft Office Suite.
• Knowledge of accounting, data and administrative management practices and procedures.
• Knowledge of human resources management practices and procedures.
• HSE General Basic Knowledge
• Knowledge of ISO 9001, ISO 14000 and OHSAS 18001 (a plus)

Behavioral Attributes

• Communication.
• Analysis and assessment.
• Problem solving
• Attentive to details
• Decision making
• Planning and organization
• Time management
• Budgeting
• Process improvement
• Adaptability
• Empathy
• Coaching
• Teamwork
• Integrity
• Responsibility
• Effectiveness
• Respectful
• Be initiatory and proactive